Privacy Policy

Who we are

Our website address is: https://staging.modular-rentals.com.

Privacy Policy

Last updated: October 2025

This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website or contact Modular Rentals — a trading style of S & S Site Services (Nationwide) Limited (“we”, “us”, “our”).

1. Who We Are

Modular Rentals is a UK-based business providing modular and portable building hire, sales, and maintenance services.
Our registered company details are:

S & S Site Services (Nationwide) Limited
Registered Address: Park Farm, Routh, Beverley, HU17 9SL
Company Number:  04753338
Email: Info@modular-rentals.com
Phone: [01377 253656]

We act as the data controller for the personal information collected through this website.

2. The Information We Collect

We collect personal data in three main ways:

  1. Information you provide directly – for example, when you:
    • Submit an enquiry form or maintenance ticket
    • Request a quote or brochure
    • Subscribe to our emails or updates
  2. Information collected automatically – such as:
    • Website usage data (pages visited, time on site, etc.)
    • Your IP address and browser type
    • Cookies are used to improve website performance and marketing
  3. Information from third parties – for example:
    • Analytics tools such as Google Analytics
    • Marketing or advertising partners (e.g. Meta or LinkedIn pixels)

3. How We Use Your Information

We use the information we collect to:

  • Respond to your enquiries or process your requests
  • Provide quotes, contracts, and service updates
  • Improve our website and customer experience
  • Send marketing communications (only if you’ve opted in)
  • Comply with our legal and accounting obligations

We never sell your data to anyone.

4. Legal Basis for Processing (GDPR)

Under the UK General Data Protection Regulation (GDPR), we rely on the following lawful bases for processing your personal data:

  • Consent – when you subscribe to receive updates or marketing.
  • Contract – when we need your information to provide services you’ve requested.
  • Legitimate interest – for running our business, improving our services, and marketing to existing customers in a relevant and appropriate way.
  • Legal obligation – where processing is required to comply with the law (e.g. tax or regulatory purposes).

5. How We Protect Your Data

We take data security seriously.
Your information is stored securely on protected systems and only accessed by authorised personnel.
We use secure email and encrypted connections where possible and regularly review our data handling practices.

6. How Long We Keep Your Data

We only keep your data for as long as necessary:

  • Enquiry and quote information: up to 24 months
  • Customer and contract data: as required by law (usually 6 years)
  • Marketing data: until you unsubscribe or request deletion

When data is no longer needed, we securely delete or anonymise it.

7. Your Rights

Under GDPR, you have the right to:

  • Access a copy of the personal data we hold about you
  • Request correction or deletion of your data
  • Withdraw consent for marketing at any time
  • Object to certain types of processing
  • Request data portability

To exercise your rights, please email info@modular-rentals.com with the subject line Data Request.

8. Cookies

Our website uses cookies to:

  • Ensure the site works properly
  • Measure performance (via Google Analytics)
  • Improve marketing and advertising relevance

You can adjust or delete cookies through your browser settings at any time.
For more information, please see our Cookie Policy.

9. Sharing Your Information

We only share information with trusted third parties when necessary, such as:

  • Website and hosting providers
  • Email and marketing systems (e.g. FluentCRM, Google, Meta)
  • Professional advisers (accountants, IT support, legal advisors)

All third parties are required to keep your data safe and act in line with UK GDPR requirements.

10. Links to Other Websites

Our site may include links to other websites.
We are not responsible for the privacy practices or content of those sites — please check their privacy policies separately.

11. Updates to This Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page with the updated date above.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Data Protection Officer
S & S Site Services (Nationwide) Limited
Email: [info@modular-rentals.com]
Phone: [01377 253656]
Address: [Park Farm, Routh, Beverley, HU17 9SL]

If you are unhappy with how we’ve handled your data, you also have the right to complain to the Information Commissioner’s Office (ICO) at https://ico.org.uk.